OC Maintenance

Event Coordinator 

Greg Hill
Operations Manager
Mount Pleasant Waterworks

Back to Main OCRC Home Page

Event Vice Coordinator 

Lee Heath 
Support Services Manager
HRSD, Virginia






 

2025 Maintenance Event Procedure *NEW

Maintenance Event Tutorial
Tutorials should be used as an overall suggestion not 100% accurate

2025 Maintenance Event Judging Sheet  *NEW*
Head Judge  |  Judge 1  |  Judge 2  |  Judge 3  |  Judge 4
Event Coordinators:  Please Incorporate the penalty clarifications and pay close attention to the Q&A. The clarifications are in red text.  Also, send in a question below when setting up event.
The judging sheets are provided primarily for event coordinators and judges information only. They are not part of the procedures or the rules of the event. They are for reference only and do not govern; the event descriptions govern. They are updated periodically and are subject to change at any time, without notice. They may not be used in any form of protest or question. There may be actions that are penalties that are not explicitly listed as an example on the penalty sheet.

Computerized Electrical Check Sheet Training Video *NEW*



Maintenance Event Dashboard


Vaughan FilesEquipment InformationCTRL/opsCTRL Files
opsCtrl Software Information
opsCtrl Sole Source Letter
opsCtrl W-9










Ask A Question

Questions accepted up until  9/23/25.  Questions can be asked at the pre-competition meeting on Monday, September 29, in Chicago.

QuestionAnswerDate
Do you have the option to use current Electrical Checklist or the computerized version? If you opt use the computerized version, will the clipboard still be on the set-up table?Yes1/9/25
Can any team member input the meter readings? Is it a touch screen?No. A mouse will be provided to navigate the work order. If a competition employs a laptop/computer that has touch screen capability, it needs to be communicated that it isn’t to be used or will result in a penalty infraction.1/9/25
What size and height is the laptop table? Will the table be in a taped area like the safety box for electrical checks? If so what size is the area?
  1. The table is listed on the bottom of the description (Tool List). The specifications can be found on-line.
  2. Please see the event layout on this site for placement.
  3. Yes, there will be taped areas where the wheels/legs are placed. The table can’t be moved.
1/9/25
Can any team member input the meter readings? Is it a touch screen?

1. Yes, any team member CAN input readings

2. No. A mouse will be provided to navigate the work order. If a competition employs a laptop/computer that has touch screen capability, it needs to be communicated that it isn’t to be used or will result in a penalty infraction.

1/14/25
The event description says that a "laptop/computer" will be used. What device will be used a regional and the national event?The laptops that are used for Process Control at nationals will be used at most competitions and Chicago. If your competition coordinator doesn’t request a computer from WEF staff, a link will be provided to them so they can use their device.1/16/25
Will you be able to utilize the paper sheet, in lieu of the laptop, at all of the competitions?Any state/MA competitions can opt to employ the paper sheet, but I urge all comps to use the laptop as that is the only option at WEFTEC. 1/28/25
Can the checks on the motor plug be done at the computer table?Please refer to Page 8, Item 30 in the Event Description.2/5/25
For the InCtrl software during the cable check, timestamps show up for the yes/no toggle as well as the voltage entry. If "yes" is selected significantly before the voltage check, is that ok as long as the data is entered after the value is read on the meter?Yes, you can enter the value at any time after the meter check.2/5/25
Is there another link to the computerized training video, the current one gives a 404 error code. Also where can we get a copy of the computerized electrical check sheet program?Thank you for relaying this information. A NEW training link has been provided on the maintenance dashboard2/5/25
Is it a possibility to get the software for the electrical check sheet?Yes, Go to the 2025 Vaughan Maintenance Event Dashboard and click on the “Computerized Electrical Check Sheet Training Video” for information. There is a $1,500 annual fee for the software2/5/25
For the electrical check list, when entering the motor ID Tag Operating Amperage, the computer will not let us enter a slash. The tag on the motor reads the amperage as 13.8/6.9. Which number should we use during the event?The amps are based on the supply voltage. We are using a 230v Pump2/7/25
Is there a link to the new computer software checklist for the maintenance ops event?As of 2/20/25, additional information (W-9 forms, software info and sole source letters) along with the training video can be found on the Maintenance Event Dashboard (above).2/20/25
After the safety supervisor says safe to remove pump. Do we have to wait for all four team members to be locked out to start winching up the pump?Yes, all team members must be locked out prior to attaching the chain hook on the lifting bale. Please see event task A-8 in the event description2/20/25
During pump reassembly does the position of the alignment pins matter?No; however, the orientation of the suction plate and pump stand MUST be correct as described in step D.14 and D.17 in the event description.3/5/25
Is there a less expensive alternative to the $1500 a year for the Maintenance electrical computer simulation like we have for the Process simulation?Currently, that is the price of the software. There is no requirement to have the software; however, it will enhance your event efficiency. As of now, the training video on this site and an opportunity to run through the computerized work order before the competition will be available. inCTRL representatives will be at most all events for teams and judges3/5/25
1. Can you tell us if program will/will not phase into mandatory part of the event in future years? 

2.Is there a trial version, or any future plans for a trial version, of this program like we have for the Hydromantis Simulator?		1.  Yes, That is the plan as of now

2.  We are looking into several alternatives for training and to help ease/justify the cost. FYI, we are and will remain in draft form until September 2025, stay tuned.		3/13/25
In regards to the penalty " Tools used for other than intended purpose", Does the "purpose" refer to the use of the tool for this event? or for the tools intended creation? Example... Definition of a ratchet strap is, a fastener used to hold down cargo or equipment. So can the ratchet strap be used to hold down ANY equipment as it is intended or is its intended purpose to hold down the pump?
Every tool being used in the event has an intended purpose as written in each task. Should you use the ratchet strap elsewhere is your prerogative, but must be primarily be used to secure the pump/motor down during rebuild.
3/27/25

I have been directed to print the procedure documents for each major area, including the 2025 Maintenance Event Procedure.

It includes comments, track changes turned on but not approved, text and images for numbered lists that have been stricken through but not removed, sentences that have a mix of regular text and sections stricken through, and more.

Sorry for the confusion, but it isn’t woefully incomplete. The purpose of showing the corrections is to assist the teams to what has been revised since the last revision. This is, has been, and will remain a regular occurring practice. Most likely, there will be at least one more revision prior to WEFTEC. To remove the corrections:

  1. Open the document in word, then
  2. On the top task bar, click on “review”, then
  3. Click on  “All Markup drop down arrow”, then
  4. Click on “No Markup”

This should give you a correction-free document. It is easier for teams to see markups and red text to avoid having to re-dissect the entire description after a revision. If you have a new team this year, they will be very appreciative to see these markups/corrections next year. Once you successfully find the correction-free document, you are free to “accept” the changes and/or convert the description to PDF for your needs.

3/27/25

After completing the work,

Q1  can each person unlock their lock but leave it hanging on the hasp, so that the last person can remove all the unlocked locks?
Q2  Or is each person required to remove their lock completely once they unlock it?

Q1 – Yes

Q2 – No. LOTO is considered complete by that team member once un-locked. The rules do not specify otherwise.

3/27/25
Are we allowed to provide our own keyboard and mouse combo for the computer portion of the event?
No. Laptops will be provided to ensure fairness
3/27/25